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My Invitations


the My invitationsInvitations page contains a list of recruitment invitations that have been sent. The Invite new user feature allows a user with specific permissions to invite a selected user to the ANT ID system under the same tenant. The invitation is a two-step process, in the first stepstep, it is necessary to fill in the data for creating a user identity in LDAP (or any other resource) and in the second step the user is sent an invitation with instructions on how to start the registration process. The invite options are configured at the administrator level.

Available actions for userusers with appropriate privileges:

Invite new user

Function for inviting new userusers for current tenant - starts the sponsored invitation process

Delete invitation

Delete invitation - only available for invitations in state SENT or IN_APPROVAL- function accessible in the context menu of the invitation[  ].

Send invitation

Send invitation email to invitee - function accessible in the context menu of the invitation [  ].

Resend invitation

Resend a previously sent invitation - function accessible in the context menu of the invitation [  ].

Display detail

[ click on the row ]

Display the page with all the details of the specific invitation.

Status of the invitation:

IN APPROVAL

Invitations that meet the conditions for inclusion in the approval process (the approval process is defined at the level of the application administrator). 

SENT

Invitations that have been sent to the user's chosen email address - these invitations are expected to be active on the part of the invitees, who can start the ANT ID registration process at any time.

EXPIRED

Invitations that have expired. Users invited based on the basis of these invitations can no longer log into the ANT ID system.


Invite new user

1

Open the My invitationsInvitations option in the Selfservice menu

2

 Press the INVITE NEW USER button

3

 The window for the selection of invitation templatetemplates will be displayed

  • Note: applicationApplication search in the list of templates - just start typing

4

Choose the template and press the button NEXT

5

The form for the invitation detail will be displayed.

  • Note:The scope of the invitation form is defined by the administrator in the IGA - Governance console.

6

Fill out the form and press the button CREATE USER AND SEND INVITATION

  • Note: inIn case that the onboarding process is set as an approvable action, then the approval process will be started at this point.

7

The user will be created in LDAP and an invitation email will be sendsent to the inserted email address.

8

At this moment the onboarding process is started and the user can use the link from the email to start enrollment to the application.


The meaning of invitation form fields:

FirstnameFirst Name

First name of the invited user

LastnameLast Name

Last name of the  invited user

Username

Username of the invited user - mostly predefined by the company policies

Display nameName

Display nameName of the invited user - mostly the combination of first name and last name

User principal name (UPN)

LDAP attribute for the invited user identification -  could be prefilled as a username or combination of first name and last name - should be predefined by company policies

Common name (CN)

LDAP attribute for the invited user identification -  could be prefilled as a username or combination of first name and last name - should be predefined by company policies

Email

email address of the invited user

Phone

mobile phone number of the invited user

Invite user via email

if the checkbox is checked, then the user will receive the invitation email right after the user identity is created in predefined LDAP (resource AD)

Invitation email address

email address where the invitation email will be sendsent


Resend invitation

1

Open the My invitationsInvitations option in the Selfservice menu

2

 Press the RESEND INVITATION [  ] button from the context menu of the desired invitation

  • Note: thisThis feature is only available for previously sent invitations.

3

The confirmation modal window will be opened to confirm.

4

Confirm the email address (or change it if needed) and press the SEND INVITATION button.


Display invitation

1

Open the My invitationsInvitations option in the Selfservice menu

2

 Click on the row of desired invitationinvitations to display the drawer with the details

  • Note: thisThis feature is only available for SENT or IN APPROVAL invitations

3

The drawer contains the following details:

Header:

  • Status of the invitation
  • Username
  • First name
  • Last name
  • User ID - link to the operational console to the list of users to see detaildetails of the invitee


Additional data tab:

  • Invitation type - EXT type of invitation template - used for external users
  • Resource - detail from the invitation template
  • Organization unit - detail from the invitation template
  • Template - the name of the template used for the invitation
  • Expires in - date of invitation expiration
  • Validity - date of user validity
  • Created - date of invitation creation
  • Email - the e-mail address to which the invitation was sent


Enrollment tab:

  • Status - status of the invitation
  • Start date - start date of the enrollment


Approval tab:

  • Status - status of the invitation
  • ID - idID of the approval ticket

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