My Invitations

the My invitations page contains a list of recruitment invitations that have been sent. The Invite new user feature allows a user with specific permissions to invite a selected user to the ANT ID system under the same tenant. The invitation is a two-step process, in the first step it is necessary to fill in the data for creating a user identity in LDAP (or any other resource) and in the second step the user is sent an invitation with instructions on how to start the registration process. The invite options are configured at the administrator level.

Available actions for user with appropriate privileges:

Invite new user		Function for inviting new user for current tenant - starts the sponsored invitation process
Delete invitation		Delete invitation - only available for invitations in state SENT or IN_APPROVAL- function accessible in the context menu of the invitation[ ].
Send invitation		Send invitation email to invitee - function accessible in the context menu of the invitation [ ].
Resend invitation		Resend a previously sent invitation - function accessible in the context menu of the invitation [ ].
Display detail	[ click on the row ]	Display the page with all details of the specific invitation.

Status of the invitation:

IN APPROVAL		Invitations that meet the conditions for inclusion in the approval process (the approval process is defined at the level of the application administrator).
SENT		Invitations that have been sent to the user's chosen email address - these invitations are expected to be active on the part of the invitees, who can start the ANT ID registration process at any time.
EXPIRED		Invitations that have expired. Users invited on the basis of these invitations can no longer log into the ANT ID system.

Invite new user

1	Open the My invitations option in the Selfservice menu
2	Press the INVITE NEW USER button
3	The window for selection of invitation template will be displayed Note: application search in the list of templates - just start typing
4	Choose the template and press the button NEXT
5	The form for the invitation detail will be displayed. Note: scope of invitation form is defined by administrator in IGA - Governance console.
6	Fill the form and press button CREATE USER AND SEND INVITATION Note: in case that the onboarding process is set as approvable action, then the approval process will be started at this point.
7	The user will be created in LDAP and invitation email will be send to inserted email address.
8	At this moment the onboarding process is started and user can use link from the email to start enrollment to the application.

The meaning of invitation form fields:

Firstname	First name of the invited user
Lastname	Last name of the invited user
Username	Username of the invited user - mostly predefined by the company policies
Display name	Display name of the invited user - mostly the combination of first name and last name
User principal name (UPN)	LDAP attribute for the invited user identification - could be prefilled as a username or combination of first name and last name - should be predefined by company policies
Common name (CN)	LDAP attribute for the invited user identification - could be prefilled as a username or combination of first name and last name - should be predefined by company policies
Email	email address of the invited user
Phone	mobile phone number of the invited user
Invite user via email	if the checkbox is checked, then the user will receive the invitation email right after the user identity is created in predefined LDAP (resource AD)
Invitation email address	email address where the invitation email will be send

Resend invitation

1	Open the My invitations option in the Selfservice menu
2	Press RESEND INVITATION [ ] button from the context menu of desired invitation Note: this feature is only available for previously sent invitations.
3	The confirmation modal window will be opened to confirm.
4	Confirm the email address (or change it if needed) and press SEND INVITATION button.

Display invitation

1	Open the My invitations option in the Selfservice menu
2	Click on the row of desired invitation to display the drawer with the details Note: this feature is only available for SENT or IN APPROVAL invitations
3	The drawer contains following details: Header: Status of the invitation Username First name Last name User ID - link to operational console to the list of users to see detail of the invitee Additional data tab: Invitation type - EXT type of invitation template - used for external users Resource - detail from the invitation template Organization unit - detail from the invitation template Template - name of the template used for invitation Expires in - date of invitation expiration Validity - date of user validity Created - date of invitation creation Email - the e-mail address to which the invitation was sent
	Enrollment tab: Status - status of the invitation Start date - start date of the enrollment
	Approval tab: Status - status of the invitation ID - id of the approval ticket